Build the roster without making yourself the reminder system.

Repeating shifts and open shifts

Repeat shifts weekly, fortnightly, every few weeks, monthly or quarterly, and the roster fills forward. When you change a series, you see which shifts will change before you confirm. Put a shift on offer and let staff claim it, then approve the claim or let the first claimant take it. Several clients can share one shift.

Leave that reaches the roster

Staff request leave from the app or the web. The approver sees how many shifts the person is already rostered on in that window. Approved leave blocks them out of new assignments and lists the existing shifts that need someone else. Staff can also mark times they're unavailable.

Checks before the shift

Choose whether the roster ignores, warns about or blocks a person whose mandatory checks aren't current on the date of the shift. Where your business uses SCHADS award checks, likely issues such as short rest gaps, broken shifts, weekly hours and public holiday work are flagged for review. They are advisory: they never block a shift or calculate pay.

Attendance on a phone or a shared device

Staff see their shifts, clock in and out, open shift documents, complete forms, sign and request leave on the iPhone and Android app.

• Home visits carry the client's address onto the shift.
• Require clock-in within a set distance of the shift address.
• A spare phone or tablet can become a shared kiosk where staff clock in with a PIN, with an optional photo.
• If you allow it, someone without a rostered shift can start one with a reason, so the time isn't lost.
• Staff can't clock off on the app or web until required forms and steps are done.

Timesheets from recorded time

Timesheets come from clock-in and clock-out, with breaks, travel time and odometer readings recorded at clock-off. Approve, reject or ask for clarification in groups, and hold approval until required forms are done. A timesheet closed automatically at the rostered finish is flagged as not confirmed by a person.

Payroll and billing from the same hours

Export approved timesheets to Xero Payroll with your people and pay items matched, and send approved paid leave. A payroll report is also available as a spreadsheet. Use the same shifts to raise invoices.

Bills from contractors

Team members who invoice you rather than going through payroll can prepare bills from their approved timesheets, plus extra costs, with GST when they're registered. They enter their own bank details, which are encrypted. You approve or return each bill and record payments, including part payments. A timesheet paid on a bill is kept out of payroll, so it's paid once.