Compliance
Bring requirements, evidence, expiry dates and approvals together. Help staff act on what is missing and give coordinators visibility before they assign the work.
See missing, expiring and overdue items in one place, with who needs to act.
Staff see their own items in My Compliance and provide evidence or acknowledge a policy.
Apply roster warnings or blocks using the requirements for the shift date.
Set the checks, tickets, documents and policies each role needs, with expiry where it applies.
Staff upload evidence or acknowledge a policy from the web or the app, and are reminded before items expire.
Require an administrator to approve uploaded evidence, so nobody signs off their own.
Status updates itself, and the roster warns or blocks when a requirement isn't current on the shift date.
Track checks, tickets and documents with expiry dates and evidence, for staff and for clients. Apply an item to everyone, an access level, a type of client or named people, and narrow it with an age rule. Anyone an item can't be assessed for is flagged rather than assumed compliant.
Staff see their own items and what's needed next, and upload evidence, reuse a document they've already provided or acknowledge a policy, in the app or on the web. Clients with a login do the same on the web. Expiry reminders go out 30 and 14 days ahead by default, and missing items are chased on the schedule you set.
Status works itself out: current, expiring, overdue or missing. One page lists who needs to act on which item. Uploaded evidence can wait for an administrator's approval.
Choose whether rostering ignores, warns about or blocks a person whose mandatory requirements aren't current on the date of the shift. Blocks apply when someone is assigned or claims a shift; a roster check page and a daily alert show anything that slipped through.
A policy acknowledgement records what the person was shown and when they confirmed it. Client consent is recorded with the exact wording, version, time and any withdrawal. Admins can download an audit pack for a worker or a client.
Roster checks use these requirements.
See how checks connect to your rosterShare current policies with staff and clients in the Resource Hub.
See the Resource HubThe AI receptionist can call staff about expiring documents.
See the AI receptionistA clear list of what each new worker needs before their first shift.
Reminders and staff self-service, so you aren't chasing documents by text.
Approvals, roster blocks and audit packs across the whole team.
From $50 + GST a month for one user, or $199 + GST for your whole team, up to 100 users when you join by 31 December 2026. Core tools are in every plan, with unlimited clients and no commission on your payments. The AI receptionist, SMS and card processing cost extra.
See pricingYes. Require an administrator to approve evidence that staff upload, so an item isn't current until someone has checked it.
A warning lets the coordinator roster the person after seeing the problem. A block stops the assignment. The check uses the requirement's status on the date of the shift.
Yes. Apply items by access level, client type or named people, with an optional age rule. Where SpringFire can't tell whether a rule applies, the person is flagged.
No software can. SpringFire helps you keep evidence organised as work happens, so your team is better prepared when it's needed. Your business remains responsible for its obligations.
Yes. Export compliance lists to a spreadsheet, and download an audit pack for a worker or a client.
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