Turn completed work into billing with less catch-up.

Quotes

Build a quote from your services, your fee list or typed lines, and send it with a private link. The customer accepts or declines online, and their name, the time, their device and the exact text they saw are recorded. Sent quotes don't change: a revision is a new version. An accepted quote becomes a draft invoice once, and when it covers one bookable service the customer can book from the acceptance page.

Invoices from recorded work

Raise invoices from shifts, including shifts with several clients, using rostered or actual hours and your billable items.

• PDF invoices with a payment QR code, sent by email with a pay link.
• Reminders before and after the due date, on days you choose; off until you switch them on.
• Record cash, bank transfer and cheque payments yourself.
• Export invoices to a spreadsheet.

Card payments through your own Stripe account

Customers pay by card from an invoice link or QR code, and the payment is recorded against the invoice. Payment requests let your team take a card payment on the spot by QR code, link or SMS, and refund it from the same place. SpringFire takes no commission and adds no surcharge.

Subscriptions and session plans

Sell plans your clients subscribe to, billed from daily to yearly, with a number of sessions each cycle and rollover if you allow it. Collect by card automatically, or run plans manually for bank transfer and cash, with proof of payment uploads. Pause, resume or cancel plans. When a payment fails, each plan's grace period, reminder emails, late fee and suspend-or-cancel rule apply.

Participant funding

See how scheduled and delivered support affects the budget you have recorded. Track categories and periods, review low-balance warnings and reconcile against the information provided by the participant or plan manager.

• Record NDIS plans as agency, plan or self-managed, plus private, third-party and non-billable funding.
• Each service moves from booked to delivered, invoiced and paid against the right budget, and group shifts are split per participant.
• Enter the balance from the portal or a plan manager's statement and see the difference and its likely causes.
• Charge or waive short-notice cancellations with the reason recorded.
• Invoices go to the plan manager, the participant or another payer, as each plan says.
• Alerts for low budgets, ending plans and unconfirmed balances, with an optional weekly email.

Ledger and GST worksheet

Keep an income and expense ledger. Photograph or upload a receipt and its details are read for you, on Australian infrastructure. Produce a GST worksheet showing sales, GST collected, purchases and GST paid, for your accountant to check and lodge, and export it to a spreadsheet or PDF.

Xero

Send invoices and the payments recorded against them to Xero, and bring invoice status back. Payroll hours and leave go to Xero Payroll from approved timesheets. The Xero integration is an optional add-on at $20 + GST a month; CSV and Excel exports are included without it.